Crossrail Limited (CRL) was established as a special purpose vehicle for the delivery of the Crossrail Programme and is now a wholly owned subsidiary of Transport for London. In order to deliver efficient and proper decisions over procurement the CRL developed the Scheme of Delegations to record the personnel or committees to whom authority to make procurement decisions has been delegated by the CRL Board, including the financial limits in each case.
No contract or agreement was permitted to be entered into unless budget was both available and released. Financial approvals were based on best estimates of contract outturn costs including appropriate risk allowances. This ensured that unintended costs were not incurred.
Additionally, responsibly for the dissemination and application of this policy lay with senior management of CRL and with those to whom the CRL Board or Chief Executive delegated authority for the application of policies. CRL Heads of Department thus could ensure that everyone involved in the procurement cycle was aware of the policy and that there was clear definition of responsibility for specifying contract requirements and for managing expenditure within budget.
The Head of Procurement was responsible for monitoring the implementation of the Scheme of Delegations to ensure that authority was delegated and exercised appropriately in accordance with the needs of CRL and the project. The Head of Procurement also proposed any necessary revisions to the Scheme of Delegations. They were also charged with implementing an integrated policy that engaged with various stakeholder to support the CRL’s overall objectives.
Source: Crossrail Limited